The annual inventory period for the current fiscal year will officially start Monday, Oct. 7, 2024, and end at the close of business on Friday, March 7, 2025.    

All cost centers with 25 or above assets are required to use an Radio Frequency Identification (RFID) Scanner for inventory unless special circumstances do not permit.  

A list of useful forms and information on loaner scanners have been provided to assist with the inventory process. It is important that all procedures are followed to report your cost center’s annual physical inventory in a timely and accurate manner.    

For the FY25 Annual Inventory to be considered complete, the following four (4) documents must be submitted to Property Control:

1. Annual Inventory Sign-off Form – Must include Chair/Department Head approval signature  
2. RF Track Custom Report – Property Coordinators use RFID Scanners to mark equipment as “found” or “not found.” Changes can be made by the cost center on the scanner or in the RF Track System, then converted to an Excel spreadsheet and submitted with corrections. Surplus or trade-in issues should be resolved by the Property Coordinator before submission.
3. Workday GT Find Assets CR – Submit report   
4. Find Missing Asset – GTCR report from Workday validates the assets indicated as missing were flagged as missing in Workday. (Please disregard if you do not have any missing items)

Property Control will conduct a random mandatory scheduled audit with cost centers beginning in March 2025. Criteria for audit compliance will be forwarded in advance of the audit period.  

Contact Property Control via ServiceNow or directly contact your Property Control representative with any additional questions.  

• Rodolfo Lane rodolfo.lane@business.gatech.edu - Ext. 4-4349  

• Retisha Woods retisha.woods@business.gatech.edu - Ext. 4-1928  

• Tanisha Tigner tanisha.tigner@business.gatech.edu - Ext. 4-8099