Two important updates have been implemented this year to streamline expense report processes while ensuring compliance with institutional policies and those established by the state of Georgia, the University System of Georgia (USG), and the Internal Revenue Service (IRS). As of Jan. 1, these changes affect how expense reports are processed at Georgia Tech.  

Automated Approval for ‘De Minimis’ Expense Reports  

Effective Jan. 1, Procurement and Business Services will automatically approve non-sponsor-funded expense reports of $500 or less, also known as "de minimis" reports. This streamlined approval process will not require changes to how campus users submit expense reports.    

Unit approval will still be required, and approvers must adhere to all relevant policies. Expense reports funded by grants or sponsored funds are excluded from this automation and will follow the existing approval process.   

Policy on Employee Travel Expense Reports   

Also, effective Jan. 1, employee travel expense reports submitted more than 60 calendar days after completing a trip or event will be classified as taxable income. This change aligns with compliance policies from Georgia Tech, the State Accounting Office, the USG, and the IRS.   

For questions or additional information on these updates, submit a ServiceNow request to Expenses.