To help address timing challenges associated with expense reimbursements tied to the Georgia Tech Research Corporation (GTRC) Travel Advance program, Georgia Tech Procurement and Business Services has implemented a Workday enhancement to improve identification and processing of applicable expense reports. 

Employee-Travel Expense Items now include a new checkbox field titled “GTRC Travel Advance Received.” The checkbox allows Institute expense preparers to identify expense reports that include expenses associated with a GTRC Travel Advance, enabling the Georgia Tech Travel team to more easily identify these transactions within processing queues for appropriate handling.  

This enhancement does not change existing expense report submission requirements or procedures, and it does not apply to Georgia Tech Athletic Association (GTAA) employees or GTAA expense processes. Because the applicable Employee Expense Items are shared across both business units, the checkbox will still appear for GTAA users. GTAA submitters should disregard this field and take no action when preparing or submitting expense reports. 

If you have any questions regarding this update, please contact Xinia Richards.