Procurement and Business Services has updated a policy within the Georgia Tech Policy Library to clarify allowable reimbursements related to business travel telecommunications expenses.  

Effective Aug. 1, Policy No. 5.2.1.5 – Reimbursements for Purchases Made Using Personal Funds, will require all cell phone and internet-related charges to comply with the revised reimbursement guidelines and expense item requirements. The policy revisions align with recent changes to the Mobile Communications Device (MCD) Policy regarding reimbursement of personal mobile communication device expenses. 
 
Under the updated policy, the following travel-related telecommunications expenses may be reimbursed when itemized: 

Reimbursable Expenses  

• Hotel internet charges 

• Business-related roaming charges 

Non-Reimbursable Expenses  

• Mobile device purchases 

• Normal recurring personal phone charges 

• Normal recurring personal internet charges 

During this transition, transactions that do not align with the updated policy will be charged to MISC Expenses, while compliant transactions will be charged to newly established expense items. Following the grace period, MISC Expenses will no longer be an approved expense category for cell phone and internet-related charges.